Keep Track Help

How to Use Keep Track
Getting Started with Keep Track
What's New in 2.1
Enter Transactions
Review Transactions
Synchronize and Exchange Data
Keep Track Tips
Additional Information
Keep Track 30 Day Trial
Additional Help

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How to Use Keep Track

- Use Keep Track to keep track of your most common transactions; your Keep Track file takes the place of paper receipts and gives you a single, central list to work from when it's time to pay bills, reconcile accounts, prepare taxes ... all those tasks that are driven by detailed lists of what you spent, withdrew, paid, or received.
- Keep Track is especially useful for recording electronic transactions like telephone or online purchases. If all you get is a confirmation number, you need Keep Track to ensure that you have a complete, ongoing record. Put the number into Keep Track's notes area and it'll be there when you need it.
- And Keep Track lets you get away with as little data entry as possible. Configure its one-touch buttons to reflect your most frequent transactions; use its full-featured entry screen for things you do less often. Either way, it's fast and easy to keep your detailed transactions up to date.

See Also
Getting Started with Keep Track
Enter Transactions
Review Transactions

Getting Started with Keep Track

- You can always enter any information into the From and To areas on the Enter Transaction view, but you can make Keep Track easier and faster to use by saving the bank accounts, credit card names, and stores and vendors you most frequently use. Then you'll be able to just select these from the lists when you want them. Use the Accounts pick on the Config menu to add (and remove) bank accounts and credit cards. Use the Names pick on the Config menu to add and remove stores and vendors.
- You can also set up the One-Touch view to record your most common transactions. For example, you can have buttons for the most common amounts you take from any of your bank accounts with your ATM card, or for amounts you regularly deposit or transfer between accounts. If you specify a type of transaction, the From and/or To accounts, an amount, and the text of the button, you'll be able to then record the complete transaction with just one touch. You can also configure a button to request the transaction amount when you use that button.
- Explore the other picks on the Config menu to further customize Keep Track.

See Also
Enter Transactions
Review Transactions

What's New in 2.1

- Customize columns - Lets you determine columns and their order in the transaction list
- New account types: cash and loan
- Running total - When you view a single account on the transaction list, there's now a running total column.
- Totals by category - Display Totals now shows you totals by category instead of just by account
- Grand total - The list of accounts/categories now shows you a grand total
- Set fonts for one-touch buttons and the transaction list
- Transaction list colors: are you in the black or in the red?
- Alternate row coloring in transaction list
- Find/Find Next - Lets you search your transaction list
- Locking - Secure your Keep Track transactions

  Enter Transactions

  - Use the One-Touch view to very easily record the transactions you make frequently. You can completely customize the button actions using the One-Touch pick on the Config menu, then use these buttons to record with one touch your most common withdrawals, deposits, etc. You can use the buttons on this view to record a complete transaction, or specify the transaction type and account(s), and let Keep Track ask you for the amount.
  - Use the Enter Transaction view for your less frequent transactions. You can specify the amount, type of transaction, and From and To locations. Remember that these can be stores, vendors, credit cards, etc., not just bank accounts. Also keep in mind that you can type in a new name at any time: you don't have to select a name from your list. Add accounts and names to your list using the picks on the Config menu.
  - Different transaction types use different information. If you can't select a transaction type, it means that some information is missing, and you need to supply an amount, or a From or To location. You can always fill in these fields, even if they're not required for a particular transaction type. You can use the Notes area for confirmation numbers, order information, or anything else you may want to record. The date and time are filled in automatically.
  - When entering a credit card transaction, put the name of the credit card account in the 'From' field, and the store or vendor in the 'To' field. Then when you make a payment ('To' the credit card company), your credit balance will be correct.

  See Also
  Review Transactions

  Review Transactions

  - Use the Transaction List view to review your transactions, transfer them to your checkbook or financial database, or compare them against your bank statement or credit card bill. You can view transactions by account by selecting the account name from the list. The transactions are initially sorted by date, but you can sort by any field. Sort transactions by tapping any column header to sort the rows by that field. Sorted transactions will be sorted by the specified column first, and date second.
  - Tap any transaction from the Transaction List view to change any of the values in any of your transactions.
  - Tap and Hold on a transaction item to bring up a menu of possible actions.
  - Use the Mark Transactions menu pick or button to mark each transaction that appears on a statement, or to remind you that you've recorded or transferred a transaction. You can also mark transactions for deleting, copying to the clipboard, or totaling.
  - When you're finished with a transaction, you can use the Clear menu pick or button to delete all selected transactions. Use the Clear Marked menu pick after Tap and Hold to delete all marked transactions. When you do this, you’ll be given the option of retaining the total of the transactions in the account starting balances.
  - If you want to transfer some transactions to another program, such as Excel, you can select them and then copy them to the clipboard. The Select Marked or Select Unmarked picks may be helpful in selecting the transactions you want to copy. If you want to save all your transactions in a text file, for archiving or transferring, select Export from the Tools menu.
  - You can also paste transactions into Keep Track. To do this, make sure the transaction data is copied to the clipboard in the same tab-delimited format that Keep Track uses to copy transactions. If you want to restore transactions that have been exported to a text file, select Import from the Tools menu.
  - To see totaled information for each account, select Account Totals from the Tools menu. You can choose totals for all transactions or for just the selected, marked or unmarked ones.

  See Also
  Enter Transactions

  Synchronize and Exchange Data

  - If you have the Windows PC version of Keep Track, you can synchronize transactions with your Windows PC. After installing Keep Track on both computers, disconnect from your Windows PC and then reconnect again. Then open the Microsoft ActiveSync window on your Windows PC and select Options from the Tools menu. In the list of Synchronization services, look for the service with Type "Keep Track Transactions." Check the check box for this service and click the OK button. Keep Track transactions will then be synchronized between your computers.
  - Note that if you have been synchronizing your Keep Track data with a Windows PC, you must disable Keep Track synchronization before uninstalling Keep Track.
  - See the Keep Track Users Guide and Reference for details of synchronization options.
  - You can also export transactions to text files for use with other programs, and to QIF files for use with financial software such as Quicken or MS Money.
  - Transactions can be imported from text files and QIF files as well. When importing from QIF files, only the transactions in the QIF file are imported. Account and Category information in a QIF file are not imported.

  See Also
  Enter Transactions
  Review Transactions

  Keep Track Tips

  - Set up One-Touch transactions in a way that makes sense to you. You can use the button locations and names to make it even easier to find your most commonly-used buttons.
  - Set up your bank accounts and credit cards for easy selection using the Accounts pick on the Config menu. Use the Names pick to enter names of people, stores and vendors that you frequently interact with but do not have a running balance or credit limit.
  - You can also enter names (or accounts) for any transaction as you record it; these will not be added to your lists. This is useful for stores you only visit occasionally.
  - You can add Categories to your lists either with the pick on the Config menu or just by typing new categories into the list in the Enter Transaction view.
  - Set up Keep Track Options for how you like to use the program. You can select which view first appears, and how much feedback you want for each transaction.
  - Use Keep Track for your direct deposits and automatic banking transactions too. Set up One-Touch transactions to easily record these.
  - You can configure a One-Touch button to ask you for an amount each time you use it. You can use these to easily record regular purchases or charges you make from the same bank account or credit card to the same store for different amounts.
  - Use the Notes field on the Enter Transaction view to store a transaction number or confirmation number or a short phrase that will remind you what the transaction was for. You can also record expected delivery dates, or items ordered.
  - On the Transactions List view, you can tap a column header to sort the list by that column. You can correct or change information in any record by using the by tapping that record. Exporting your transactions to a file gives you a permanent, out-of-the-way copy of your activity.
  - When entering a credit card transaction, put the name of the credit card account in the 'From' field, and the store or vendor in the 'To" field. Then when you make a payment ('To" the credit card company), your credit balance will be correct.
  - You can get more complete Keep Track information from the Keep Track Users Guide and Reference.

  See Also
  Additional Information

  Additional Information

  - Remember that names and accounts can be entered at any time, and will not be added to your list unless you use the Config menu.
  - Accounts are linked internally to all the transactions and One-Touch buttons that use them. If you rename an Account, the new name will automatically show up in all transactions and buttons that reference the Account. If you delete an Account, all transactions and buttons that reference the Account will be deleted (unless they also reference another Account). This is not the case for Names, so you can add and delete them without affecting your existing transactions.
  - Categories are linked internally to the transactions that reference them. If you rename a category, the category will be renamed in all transactions that use it. If you delete a category, the category will be removed from all transactions that reference it.
  - You can change the location of the file Keep Track uses to store its data by selecting Database File from the Tools menu. Click the Change button and you can enter a new path for the file. The default location for this file is in the directory where Keep Track was installed. You can move the file to a PC Card or Compact Flash card by entering a path on the card. You can find a path on the card using the browse button. Pathnames for files on PC Cards or Compact Flash cards should begin with "\Storage Card" on Windows Mobile 2.0 or later.
  - If you have been synchronizing your Keep Track data with a Windows PC, you must disable Keep Track synchronization before uninstalling Keep Track. If you don't do this, the uninstall may not succeed.

  See Also
  Keep Track Tips

  Keep Track database location

  - Use this dialog to set the location that Keep Track uses to store its database, Accounts.atf.
  - The current location for the database will be highlighted when you select Tools->Database Folder.
  - To select a new folder, simply find the folder you want to store the database in (which can be on a Compact Flash card if you like) and press OK.

  See Also
  Synchronize and Exchange Data

  Additional Help

  To save space on your Windows Mobile device, this help file has been intentionally kept small. If you would like full Keep Track documentation, you can download a PDF User's Guide from "Downloads" on our web site.

  To get the User's Guide, go to www.iliumsoft.com, select "Downloads," "Documentation," and the Keep Track "Users Guide and Reference (Pocket and Handheld PC)."

  Keep Track 30 Day Trial

  Ilium Software makes available a 30 Day Trial version of Keep Track that you may download from our web site.

  - You can tell if you’re using a Trial version of Keep Track by opening the About Keep Track window (from the Tools menu). If you see a Register button, you are using an unregistered 30 Day Trial.
  - If you’ve downloaded the Trial Version of Keep Track, you may evaluate it free of charge for 30 days. After that period, the application will stop functioning until you register it. When you receive your name and key, start Keep Track and select Register Now on the 30 Day Trial Notice (If the 30 Day Trial Notice does not appear, pick About Keep Track... from the Tools menu and select Register.) Enter your registration name and key into the window that appears and press OK.

  You can purchase Keep Track from the website where you downloaded the trial.