Pocket PC Basics

# Beaming information

You can beam information and files between mobile devices or computers using Bluetooth or infrared (IR) connections. You must have Bluetooth or an infrared port on both devices.

For information on the type of transfer your device supports, see your device documentation. For information about beaming specific information within a program, see Help on your device for that program.

Notes

If you want your device to detect or receive beams, tap > Settings > Connections tab > Beam, and select the Receive all incoming beams check box.

If you are unable to beam information between two devices, try the following:

- Transfer only one file, or no more than 25 contact cards, at a time.
- When using IR, make sure nothing is between the two IR ports.
- Adjust the room lighting or move to another location (some types of light interfere with beaming).

When using Bluetooth, if the device that you want to beam to doesn't appear in the list, make sure that the device is turned on, visible, and within close range of your device. Also, make sure that Bluetooth is turned on.

#### See also

Beam an item

Make a device visible

Receive a Bluetooth beam

Turn on and off Bluetooth

# Adjust the volume for sounds

You can change the volume for sounds, such as the sound you hear when you tap program names and menu options.

1. Tap .
2. Under , move the system volume slider to the desired volume level.
3. Tap On, Vibrate, or Off to quickly change both the system and ringer volume settings.

1. Tap .
2. Under , move the system volume slider to the desired volume level.
3. Tap On, Vibrate, or Off to quickly change both the system and ringer volume settings.

1. Tap .
2. Under , move the system volume slider to the desired volume level.
3. To mute system sounds, tap Off.

Tip

You can also press the volume control on your device to quickly change both the ringer and system volume settings.

You can also press the volume control on your device to quickly change both the ringer and system volume settings.

You can also press the volume control on your device to quickly change system volume settings.

See also

Change the ringer volume

See also

Change the ringer volume

# Enter information on the device

You can enter information in several ways, depending on the type of device you have and the program you are using.

Synchronizing | Use ActiveSync to exchange information between your PC and device.
Typing | Use Input Panel to enter typed text by tapping keys on the on-screen keyboard or by using handwriting recognition software.
Writing | Use the stylus like a pen to write directly on the screen.
Drawing | Use the stylus like a pen to draw a picture directly on the screen.
Recording | Create a stand-alone recording or embed a recording into a note. (Not all devices support recording.)

For more information on ActiveSync, see ActiveSync Help on the PC.

#### See also

Enter text using Block Recognizer

Enter text using Letter Recognizer

Enter text using the on-screen keyboard

# Search for a file or an item

Search for files and other items stored on your device in the My Documents folder or on a storage card. You can search by file name or by words located in the item. For example, you can search for words within notes, appointments, contacts, and tasks.

1. Tap > Programs > Search.
2. In Search for, enter the file name, word, or other information you want to search for.

   If you have looked for this item before, tap the Search for arrow and select the item from the list.

3. In Type, select a data type to help narrow your search.
4. Tap Search.

   The My Documents folder and subfolders are searched.

5. In the Results list, tap the item you want to open.

Notes

When two or more words are entered in the Search for field, the results list is limited to files and items that contain both (or all) the specified search terms.

The storage card symbol is displayed next to the names of files saved on a storage card.

#### See also

Locate a file

Locate a task

# Free up program memory

Try the following to free memory on your device:

- Stop programs you are not currently using. For more information, see Close a program.
- Move e-mail attachments to a storage card. For more information, see Receive attachments.
- Move files to a storage card. Tap > Programs > File Explorer. Tap and hold the file, and tap Cut. Browse to the storage card folder and tap Edit > Paste.
- Delete unnecessary files. Tap > Programs > File Explorer. Tap and hold the file, and tap Delete.
- Delete large files. To find your largest files, tap > Programs > Search. In the Type list, tap Larger than 64 KB, and tap Search.
- In Internet Explorer Mobile, delete temporary Internet files and clear history information. For more information, see Delete temporary Internet files as well as Clear the History list.
- Remove programs you no longer use. For more information, see Remove programs.
- Reset your device, as described in the owner's manual.

#### See also

Search for a file or an item

# Shortcut menus

A shortcut menu appears when you tap and hold an item, such as a task, contact, or message. The menu displays the most common commands for the specific item. For example, you can delete an appointment or send a text message to a contact by using commands on a shortcut menu. To use a shortcut menu, tap and hold the item, and when the menu appears, tap the action you want to perform, or, tap anywhere outside the menu to close the menu without performing an action.

#### See also

Enter information on the device

# Overview of Input Panel

Input Panel, which is available when text entry is possible, provides access to the various input methods available on your device.

By default, Input Panel appears as on the menu bar. The icon indicates which input method is currently selected. The Input Selector arrow opens a list of available input methods.

Icon | Indicates the selected input method is
| The on-screen keyboard.
| Letter Recognizer or Block Recognizer.
| Transcriber (if available).

Tip

To show or hide Input Panel, tap the Input Panel icon on the menu bar.

#### See also

Change the text input method

Enter text using Block Recognizer

Enter text using Letter Recognizer

Enter text using the on-screen keyboard

# Open and close programs

You do not need to exit a program to open another or to conserve memory. The system manages memory automatically.

- Tap and tap the program you want from the list. If you don't see the program you want, tap Programs.

#### See also

Close a program

Explore files and folders

# Enter text using Block Recognizer

With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text.

1. From a program, tap the Input Selector arrow and then Block Recognizer.
2. Write characters, numbers, and symbols in the designated writing area.
   - Enter letters by writing in the abc (left) area of the box.
   - Enter numbers by writing in the 123 (right) area of the box.
   - Enter symbols and punctuation by tapping in either area of the box and then writing the desired character.

Note

Block Recognizer is available when text entry is possible.

Tip

For help with writing characters with Block Recognizer, tap the question mark near the writing area.

#### See also

Overview of Input Panel

Change the text input method

Change the zoom level for entering text

# Explore files and folders

File Explorer lets you browse the contents of folders on your device. The root folder on the device is named My Device. My Device is similar to My Computer on the PC and contains the My Documents, Program Files, Temp, Storage Card, and Windows folders among others.

1. Tap > Programs > File Explorer.

   The My Documents folder and its subfolders are listed.

2. Tap the folder list (labeled My Documents by default) and tap the folder you want to explore.

   To find the folder you want, you may need to tap a folder from the folder list or one listed in the main window.

3. To open an item, tap it. To quickly delete, rename, or copy an item, tap and hold the item. To select multiple items, tap and drag. Then, tap and hold the selected items, and tap a command.

Tip

The contents of a folder can be sorted by name, date, size or type by tapping the Sort by list (labeled Name by default).

#### See also

Search for a file or an item

# Enter text using the on-screen keyboard

You can enter text by tapping keys on the keyboard that is displayed on the screen.

1. In a program, tap the Input Selector arrow, and then Keyboard.
2. Enter text by tapping keys on the on-screen keyboard.

Note

The on-screen keyboard is available when text entry is possible.

Tip

To make the keys larger, tap the Input Selector arrow, and then Options. In the Input method list, select Keyboard, and then tap Large Keys.

#### See also

Change the text input method

Overview of Input Panel

Increase the size of the keyboard keys

Change the zoom level for entering text

# Enter text using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and punctuation and have them converted into typed text.

1. From a program, tap the Input Selector arrow, and then Letter Recognizer.
2. Write characters, numbers, and symbols in the designated writing area.
   - Enter capital letters by writing in the ABC (left) area of the box.
   - Enter lower case letters by writing in the abc (middle) area of the box.
   - Enter numbers by writing in the 123 (right) area of the box.
   - Enter punctuation and symbols by tapping in either area of the box and then writing the desired character.

Note

Letter Recognizer is available when text entry is possible.

Tip

For help with writing characters with Letter Recognizer, tap the question mark near the writing area.

#### See also

Overview of Input Panel

Change the text input method

Change the zoom level for entering text

# What do those status icons indicate?

Status indicator icons are displayed at the top and bottom of the screen, and on the Today screen.

Indicator | Meaning
--- | ---
| New e-mail or text message (SMS)
| New voice mail
| New instant message
| Voice call
| Voice call in progress
| Data call in progress
| Calls are forwarded
| Call on hold
| Missed call
| Battery level
| Low battery
| Battery charging
| No battery
| Signal strength
| No signal
| 1xRTT available
| 1xRTT connected
| ActiveSync over 1xRTT in use
| EVDO available
| EVDO connected
| ActiveSync over EVDO in use
| Roaming
| Sync error
| Radio off
| Radio connected
| No service. The device has not yet connected to a network.
| Lost signal. The device is searching for a signal.
| Pending alarm
| Ringer off
| Bluetooth
| Wi-Fi on
| Wi-Fi data call

Indicator | Meaning
--- | ---
| New e-mail or text message (SMS)
| New voice mail
| New instant message
| Voice call
| Voice call in progress
| Data call in progress
| Calls are forwarded
| Call on hold
| Missed call
| Battery level
| Low battery
| Battery charging
| No battery
| Signal strength
| No signal
| GPRS available
| GPRS connected
| ActiveSync over GPRS in use
| EDGE available
| EDGE connected
| ActiveSync over EDGE in use
| 3G network available
| 3G connected
| ActiveSync over 3G in use
| Roaming
| Sync error
| Radio off
| Radio connected
| No service. The device has not yet connected to a network.
| Lost signal. The device is searching for a signal.
| Pending alarm
| Ringer off
| Bluetooth
| Wi-Fi on
| Wi-Fi data call

Indicator | Meaning
--- | ---
| New e-mail or text message (SMS)
| Battery level
| Low battery
| Battery charging
| No battery
| Signal strength
| No signal
| Pending alarm
| Sync error
| Bluetooth

# Keyboard shortcuts

When you use the on-screen keyboard, you can use shortcut keys as an alternative to menu commands when working in programs on your device.

To | Tap
--- | ---
Copy the selected text | CTRL+C
Cut the selected text | CTRL+X
Paste the text | CTRL+V
Close a program | CTRL+Q
Open a new file | CTRL+N
Undo the last action | CTRL+Z
Redo the last action | CTRL+Y
Make the selected text bold | CTRL+B
Make the selected text italic | CTRL+I
Make the selected text underlined | CTRL+U

#### See also

Enter text using the on-screen keyboard

# How do I...

Customize the Today screen

Add a custom background image

Display owner information on the Today screen

Overview of the Today screen

# How do I...

Receive a Bluetooth beam

# How do I...

Use My Text

# How do I...

Search for a file or an item

# How do I...

Explore files and folders

# How do I...

Download and save a file from the Web

# How do I...

Assign a category to an item

Create a category

# How do I...

Create a category

# Create a category

In the Calendar, Contacts, and Tasks programs, you can use categories to help you organize and group your appointments, contacts, and tasks.

1. From the program, tap an existing item or create a new one.
2. Do one of the following:
   - For an existing item in Calendar and Tasks, tap Edit > Categories.
   - For an existing item in Contacts, tap Menu > Edit > Categories.
   - For a new item in Calendar, Contacts, and Tasks, tap Categories.
3. Tap New, enter the category name, and tap Done.

   The new category is automatically assigned to the item.

4. Tap OK to return to the appointment, contact, or task.

Note

Categories are shared between your appointments, contacts, and tasks. A category will remain in the list of shared categories as long as it is assigned to at least one appointment, contact, or task.

#### See also

Why use categories?

Assign a category to an item

Schedule an appointment

Create a contact

Create a task

# Assign a category to an item

In the Calendar, Contacts, and Tasks programs, you can use categories to help you organize and group your appointments, contacts, and tasks.

1. From the program, tap the item you want a category assigned to.
2. Do one of the following:
   - In Calendar and Tasks, tap Edit > Categories.
   - In Contacts, tap Menu > Edit > Categories.
3. Select the category you want, and tap OK.
4. Tap OK again to return to the calendar, contact list, or task list.

Note

Categories are shared between your appointments, contacts, and tasks. A category will remain in the list of shared categories as long as it is assigned to at least one appointment, contact, or task.

#### See also

Why use categories?

Create a category

Find a contact

# Beam an item

In the Calendar, Contacts, Notes, Tasks, Excel Mobile, Word Mobile, PowerPoint Mobile, and Pictures programs, you can beam files and information to other devices using Bluetooth or infrared.

1. From the program, select the item you want to beam, such as an appointment in Calendar, a task in Tasks, a contact card in Contacts, or a file in File Manager.
2. Tap Menu > Beam [type of item].
3. Do one of the following:
   - If using Bluetooth, tap the device to which you want to send the item.
   - If using infrared, align the infrared (IR) ports at close range until the target device name appears, and then tap the device to which you want to send the item.

Important note

> Files are saved automatically before they are beamed. If a Word document or Excel workbook was created on a PC, unsupported content and formatting may be lost when the files are saved.

Notes

When using Bluetooth, if the device that you want to beam to doesn't appear in the list, make sure that the device is turned on, visible, and within close range of your device. Also, make sure that Bluetooth is turned on.

If you want your device to detect or receive beams, tap > Settings > Connections tab > Beam, and select the Receive all incoming beams check box.

#### See also

Make a device visible

Receive a Bluetooth beam

Unsupported features in Excel Mobile

Unsupported features in Word Mobile

Send an item via e-mail

Send a message to a contact

Turn on and off Bluetooth

# Send an item via e-mail

In the Notes, Word Mobile, Excel Mobile, PowerPoint Mobile, and Pictures programs, you can send files and information to other devices via e-mail.

1. First you must set up Messaging to send and receive messages.
2. From the program, select the item you want to send.
3. Tap Menu > Send.
4. Select the messaging account if necessary.

   A new message is created with the item attached.

5. Enter the address and subject, and tap Send.

   The message will be sent the next time you synchronize your device.

Important note

> Files are saved automatically before they are sent. If a Word document or Excel workbook was created on a PC, unsupported content and formatting may be lost when the files are saved.

#### See also

Send a link via e-mail

Unsupported features in Excel Mobile

Unsupported features in Word Mobile

Beam an item

Synchronizing documents, workbooks, and notes

Connect to the Internet

# Delete an item

In the Calendar, Contacts, Notes, Tasks, Excel Mobile, Word Mobile, and Pictures programs, you can delete items and cancel appointments you no longer need.

1. From the program file list, Tap and hold the item you want to delete.
2. Tap Delete.

   The next time you synchronize the device, the item will be deleted from the PC also.

#### See also

Move a file or note

Find a contact

Change which information is synchronized

# Add a note to an item

In the Calendar, Contacts, and Tasks programs, you can add notes to items. Notes are handy for jotting down details related to the appointment, contact, or task.

1. From the program, tap the item you want to add a note to.

   In Calendar, you must be in Agenda or Day view.

2. Do one of the following:
   - In Calendar and Tasks, tap Edit > Notes tab.
   - In Contacts, tap Menu > Edit > Notes tab.
3. When finished, tap OK.

#### See also

Enter information on the device

Delete an item

Change contact information

# Remove the recurrence from an appointment or a task

In the Calendar and Tasks programs, you can remove the recurrence from a recurring appointment or task.

1. From the program, tap the item from which you want to remove the recurrence.
2. Tap Edit.

   In Calendar, tap No to remove the recurrence from an entire series of appointments.

3. In the Occurs box, tap Edit pattern.
4. Tap Remove Recurrence.
5. Tap OK.

#### See also

Schedule an appointment

Make an appointment or a task recurring

# Make an appointment or a task recurring

In the Calendar and Tasks programs, you can set up recurring appointments and tasks.

1. From the program, tap the item you want to make recurring.
2. Tap Edit, and in the Occurs box, tap a recurrence pattern.
3. When finished, tap OK.

Tip

Create your own recurrence pattern by tapping Edit > Occurs > Edit pattern. Follow the steps in the wizard to customize how frequently the appointment recurs as well as when the recurrence ends.

#### See also

Schedule an appointment

Set a reminder for an appointment or a task

Remove the recurrence from an appointment or a task

# Set a reminder for an appointment or a task

In the Calendar and Tasks programs, you can set reminders to notify you in advance of appointments and task due dates.

1. From the program, tap the item you wan to set a reminder for.
2. Tap Edit, and in the Reminder box, tap Remind me.

   In Calendar, the default reminder is set 15 minutes before an appointment.

   In Tasks, the default reminder is set at 8:00 in the morning on the day a task is due.

3. Tap OK.

Note

To set a reminder for a task, you must first set a due date.

Tip

To choose how you are reminded, for example, by a sound or flashing light, see Choose how to be notified about events or actions.

#### See also

Schedule an appointment

Create a task

Remove the recurrence from an appointment or a task

# Accessibility for people with disabilities

You can customize your device so that the screen and items on the screen are easier to see. You can also choose how to be notified about events or actions, with sounds, flashing lights, messages on the screen, or vibrations. For information about setting up your device so that it is easier for you to use, please see the items listed under See also.

To view information about accessibility features built into Microsoft products, visit the Accessibility section of the Microsoft Web site at http://www.microsoft.com/enable.

#### See also

Adjust the brightness of the backlight

Increase or decrease the size of text on the screen

Use ClearType for screen text

Adjust the volume for sounds

Choose how to be notified about events or actions

Customize the Start menu

Change the text input method

Change the zoom level for entering text

Increase the size of the keyboard keys

# Get Help for a program

You can easily find Help for using any program on the device.

1. From the program, tap > Help.

   A page will open with links to topics that explain how to use the program.

2. To quickly find information, tap Search and enter the word or item for which you need information.

Tips

To see the name of a button on the toolbar, tap and hold the button. Drag the stylus off the button so that the command is not carried out.

You can also view Help by using a Web browser on your PC. On the PC, open ActiveSync and click Explore. Navigate to the Windows folder on the device, and copy the desired Help file (*.htm) to your PC. Then, use your browser to view or print the file. For information on using ActiveSync to view device files, see ActiveSync Help on the PC.

# Lock the keypad

You can lock the keypad to prevent accidental key presses and unintentional phone calls while you carry your device. When the keypad is locked you will still receive phone call notifications and see appointment reminders.

1. Tap > Today.
2. Tap Device Unlocked.

   The lock icon will change to a closed lock.

#### See also

Unlock the keypad

# Unlock the keypad

1. At the bottom of the Today screen, tap Unlock.
2. Tap Unlock again.

Tip

If you have a device with a keyboard, you can just press the * key to unlock the keypad, rather than tapping Unlock a second time.

#### See also

Lock the keypad

# Use your device as a modem (Modem Link)

If your device has integrated phone capability, you can use it as a modem for another device or a desktop or laptop PC.

Note that failing to deactivate the modem link when you are finished using it might result in problems with using ActiveSync in the same session.

1. Connect your device to the other device or PC using a USB cable, infrared connection, or a serial cable.
2. Tap > Programs > Modem Link.
3. Make sure the settings match your connection, and tap Activate.
4. On the other device or PC, choose your device as a modem.

#### See also

Connect to the Internet

Connect to Work

Set up a modem connection

# Use the device as a modem (Internet Sharing)

If your device has integrated phone capability, your PC can use the device as a modem for connecting to the Internet. If you want to use a USB cable as the PC connection, you must first install Microsoft ActiveSync version 4.2 or later on the PC.

1. Connect your device to the PC using Bluetooth or a USB cable.
2. Tap > Programs > Internet Sharing.
3. Select the PC connection type.
4. Select the network connection that the device should use to connect to the Internet.
5. Tap Connect.

Notes

If your device and PC are Bluetooth-enabled and you select Bluetooth as the PC connection, you must go to the PC to initiate and complete the Bluetooth Personal Area Network (PAN) partnership before Internet Sharing will work. For more information, consult Windows Help and Support.

#### See also

Connect to the Internet

Set up a modem connection

# How do I...

Use the device as a modem (Internet Sharing)

Start and stop synchronization

Connect to the Internet