Contacts Help

# Overview of Contacts

Contacts is your address book and information storage for the people and businesses you communicate with. Store phone numbers, e-mail addresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date. You can also add a picture or assign a ring tone to a contact.

Contacts is your address book and information storage for the people and businesses you communicate with. Store phone numbers, e-mail addresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date. You can also add a picture or assign a ring tone to a contact.

Contacts is your address book and information storage for the people and businesses you communicate with. Store phone numbers, e-mail addresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date. You can also add a picture to a contact.

From the contact list, you can quickly communicate with people. Tap a contact in the list for a summary of contact information. From there, you can call or send a message.

Want to find a contact quickly? There are several ways to organize your contacts. View contacts by name or grouped by company. Or, assign one or more categories to contacts, so you can quickly filter them.

If you use Outlook on your PC, you can synchronize contacts between your device and PC.

#### See also

Create a contact

Find a contact

Synchronizing Calendar, Contacts, and Tasks

# Find a contact

There are several ways to find a contact when your contact list is long.

1. Tap > Contacts.
2. If you are not in Name view, tap Menu > View By > Name.
3. Do one of the following:
   - Begin entering a name or phone number in the provided text box until the contact you want is displayed. To show all contacts again, tap the text box and clear the text, or tap the arrow to the right of the text box.
   - Use the alphabetical index displayed at the top of the contact list.
   - Filter the list by categories. In the contact list, tap Menu > Filter. Then, tap a category you've assigned to a contact. To show all contacts again, select All Contacts.

Note

To search for a contact by entering a name or number, or by using the alphabetical index, you must be in Name view. To switch to Name view, tap Menu > View By > Name.

Tips

You can locate your contacts by the name of the company they work for. In the contact list, tap Menu > View By, and tap Company. Tap the company to see the contacts who work there.

When working in Company view, you can filter by categories you've assigned to contacts. Then, only the companies with contacts that have that category assigned to them will appear in the list.

#### See also

Search for a file or an item

Send a message to a contact

Find a contact online

# Send a message to a contact

1. Tap > Contacts.
2. Tap the contact you want to send a message to.
3. Tap the address you want to send a message to.
4. Tap the account you want to send the message from.

Tip

To quickly add a contact's address to a new message, tap the To, Cc, or Bcc line, and tap Menu > Add Recipient. Tap the contact you want to send the message to and choose the address if necessary.

#### See also

Find a contact

# Why use categories?

Use categories to group related contacts, tasks, and appointments. For example, you can assign work-related contacts to the Business category and personal contacts to the Personal category. You can then use these categories to filter your contacts, tasks, and appointments and quickly find the information you are looking for.

You can also create your own categories, such as Family, to group your relatives' contact information.

#### See also

Create a category

Assign a category to an item

# Add a picture to contact information

1. Tap > Contacts.
2. Tap the contact.
3. Tap Menu > Edit.
4. Tap Picture.
5. Do one of the following:
   - Tap the picture you want to add.
   - Tap Camera and take a picture.

#### See also

Take a picture

Copy a picture or video clip to your device

Remove a picture from contact information

# Create a contact

1. Tap > Contacts.
2. Tap New and enter the contact information.
3. When finished, tap OK.

Note

If your contact list has been filtered by a category when you create a contact, that category is automatically assigned to the new contact.

Tips

If someone who isn't in your list of contacts calls you or sends you a message, you can create a contact from Call History, or from the message by tapping Menu > Save to Contacts.

To save an existing contact to your SIM, open the contact and tap Menu > Save to SIM.

If someone who isn't in your list of contacts calls you or sends you a message, you can create a contact from Call History, or from the message by tapping Menu > Save to Contacts.

If someone who isn't in your list of contacts sends you a message, you can create a contact from the message by tapping Menu > Save to Contacts.

To include a nickname, title, and more, while creating a contact, tap the Name arrow. For an existing contact in the contact list, tap the contact, tap Menu > Edit, and tap the Name arrow.

If most of the contacts you create have phone numbers that begin with the same area code, in the contact list, tap Menu > Options and enter that area code in the Area code box.

#### See also

Create a contact from an existing one

Add a note to an item

Add a picture to contact information

Assign a ring tone to a contact

Create a SIM contact

Assign a ring tone to a contact

Assign a category to an item

Find a contact

# Change contact information

1. Tap > Contacts.
2. Tap the contact.
3. Tap Menu > Edit and enter the changes.
4. When finished, tap OK.

Tips

To include a nickname, title, and more, for an existing contact in the contact list, tap the contact, tap Menu > Edit, and tap the Name arrow.

If most of the contacts you create have phone numbers that begin with the same area code, in the contact list, tap Menu > Options and enter that area code in the Area code box.

#### See also

Find a contact

Assign a category to an item

# Work with the contact list

There are several ways to use and customize the contact list. Here are a few tips on how to make it work for you.

1. Tap > Contacts.
2. In the contact list, do any of the following:
   - In Name view, you can search for a contact by entering a name or number, or by using the alphabetical index. To switch to Name view, tap Menu > View By > Name.
   - To see a summary of information about a contact, tap the contact. From there you can also make a call or send a message.
   - To see a list of available actions for a contact, tap and hold the contact.
   - The last method of communication you used to reach a contact is displayed in the contact list. However, you can change what is displayed. Select a contact and press NAVIGATION left or right until the contact method you want appears with the contact's name. A single letter next to the contact information signifies which method you have chosen. For example, If you choose a contact's e-mail address, the letter e is displayed.
   - To see a list of contacts employed by a specific company, tap Menu > View By > Company. Then, tap the company name.

Tip

To display a greater number of contacts, tap Menu > Options, select the Show contact names only check box, and clear the Show alphabetical index check box.

#### See also

Why use categories?

Find a contact

# Create a contact from an existing one

If you want to create multiple contacts that have similar contact information, you can save time by creating one contact and then copying it.

1. Tap > Contacts.
2. Tap and hold the contact you want to copy.
3. Tap Copy Contact.
4. Tap the copy of the contact.
5. Tap Menu > Edit.
6. Change the contact information as needed and tap OK.

Note

The displayed category is automatically assigned to the new contact.

Tips

To include a nickname, title, and more, for an existing contact in the contact list, tap the contact, tap Menu > Edit, and tap the Name arrow.

If most of the contacts you create have phone numbers that begin with the same area code, in the contact list, tap Menu > Options and enter that area code in the Area code box.

#### See also

Change contact information

Add a note to an item

Add a picture to contact information

Assign a ring tone to a contact

Assign a ring tone to a contact

Assign a category to an item

# How do I...

Work with the contact list

Create a contact

# How do I...

Add a note to an item

Change the text input method

Enter information on the device

# How do I...

Add a note to an item

Add a picture to contact information

Assign a ring tone to a contact

Assign a ring tone to a contact

Assign a category to an item

Why use categories?

# How do I...

Beam an item

Change contact information

Create a contact

Create a SIM contact

Delete an item

Find a contact

Send a message to a contact

Work with the contact list

Overview of Contacts

Synchronizing Calendar, Contacts, and Tasks

# How do I...

Change contact information

Send a message to a contact

Create a speed dial entry

Create a SIM contact

# Remove a picture from contact information

1. Tap > Contacts.
2. Tap the contact.
3. Tap Menu > Edit.
4. Tap Menu > Remove Picture.

#### See also

Add a picture to contact information

# How do I...

Create a speed dial entry

Send a meeting request

Compose and send a message

# Create a SIM contact

Contacts can be created and stored on a subscriber identity module (SIM.) If you move the SIM to another device, your SIM contacts are moved as well.

1. Tap > Contacts.
2. Tap Menu > New SIM Contact.
3. Enter the contact's information and tap OK.

Tip

To save an existing contact to your SIM, open the contact and tap Menu > Save to SIM.

# Find a contact online

In addition to having contacts on your device, you can also access contact information from your organization's Global Address List (GAL). This enables you to quickly add a message recipient or meeting attendee from a GAL. Access to the GAL is available if your organization is running Microsoft Exchange Server 2003 SP2 and you have completed your first synchronization with Exchange Server.

1. Synchronize with Exchange Server if you have never done so.
2. Tap > Contacts > Menu > View By > Name.
3. Do any of the following:
   - In Contacts, tap Menu > Find Online.
   - In a new message, tap the To box. Tap Menu > Add Recipient > Menu > Find Online.
   - In a new meeting request, tap Attendees. Tap Menu > Find Online.
4. Enter the contact name and tap Find.

Notes

Your device must be set up with a data connection.

You can search on the following information as long as that information is included in your organization's GAL.

- First name
- Last name
- E-mail name
- Display name
- E-mail address
- Office location

#### See also

Find a contact

Compose and send a message

Send a meeting request

# How do I...

Create a SIM contact

Create a contact

Change contact information

Send a message to a contact

Create a speed dial entry

# How do I...

Create a SIM contact

Create a contact

Change contact information

# How do I...

Send contact information

Beam an item

# Send contact information

Using a text message, you can quickly send someone information about a contact in your contacts list.

1. Tap > Contacts.
2. Select the contact.
3. Tap Menu > Send Contact > Text Message.
4. Select the contact information that you want to send and then tap Done.
5. In the new text message, enter the address of the person to whom you are sending the contact information and tap Send.

#### See also

Beam an item