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> Calendar

> Use Calendar to create appointments, including meetings and other events. You can also synchronize Calendar appointments between your device and computer. This section shows you how to create a new appointment, change calendar views and send meeting requests.

> To open the Calendar screen:

> |  | On the TouchFLO 3D Home screen, tap Calendar or a displayed appointment.

> – or –

> Tap Start > Calendar.

> Creating Appointments

> To schedule an appointment:

> 1. | Open the Calendar screen and then tap Menu > New Appointment.

> 2. | Enter a name for the appointment in the Subject field.

> 3. | Do one of the following:

> |  | If it is a special occasion such as a birthday or an all-day event, set the All Day option to Yes.

> |  | If there is a time frame for the appointment, set the start and end dates and times.

> 4. | Specify the type of category for your appointment, so that it can be grouped with other related appointments. Tap Categories, and then select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to create your own category.

> 5. | When finished, tap ok to return to the calendar.

> Notes |

> | • | All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the calendar.

> | • | To remove an appointment, tap Menu > Delete Appointment.

> Tip | To have the time entered automatically in Day view, tap and drag to select a time slot for the new appointment, and tap Menu > New Appointment.

> To set the reminder time for new appointments:

> By default, Calendar has been set to display a reminder alert when you have new upcoming appointments. You can change the reminder time.

> 1. | Open the Calendar screen.

> 2. | Tap Menu > Tools > Options... > Appointments tab.

> 3. | Make sure the Set reminders for new items check box is selected.

> 4. | Set the time when you want the reminder to alert you, and then tap ok to return to the Calendar screen.

> The Calendar Screen

> By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views.

> 1. | The highlighted hours indicate the time of your appointments.

> 2. | Tap an appointment to view details about the appointment.

> 3. | Tap the lower-left side of the screen to change the calendar view to one of the following: Day, Week, Month, Year, or Agenda.

> 4. | The red box and red arrows indicate there are conflicting appointments.

> Viewing Appointments

> | To see detailed appointment information in any view, tap the appointment.

> | To view appointments by category, tap Menu > Filter, and then select the desired category.

> | To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options... > General tab. Tap the Start in box, and then choose the calendar view.

> | When in Month view, you will see the following indicators:

> Morning appointment

> Afternoon or evening appointment

> Both morning and afternoon or evening appointments

> All-day event

> Sending Appointments

> Sending a Meeting Request

> Use Calendar to schedule meetings via email with contacts who use Outlook or Outlook Mobile.

> 1. | Open the Calendar screen.

> 2. | Schedule a new appointment, or open an existing one and tap Menu > Edit.

> 3. | Tap Attendees, and then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite.

> Note | You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see “Managing Meeting Requests”.

> 4. | When you have finished adding attendees, tap Done.

> 5. | Tap ok to send.

> Tip | To choose the email account to use for sending meeting requests, tap Menu > Tools > Options... > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook Email, POP3/IMAP4 or Windows Live™ account.

> Notes |

> | • | If you’re sending the meeting request using your Outlook Email account, it will be sent to the attendees the next time you synchronize your device with your computer or Exchange Server.

> | • | When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

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